Thank you for contributing to a high-quality panel proposal for the upcoming AIB US–Southeast Annual Meeting. Here, you will find guidance on organizing the panel session based on the collective experience of former program committees. Many of you are already very experienced; for others this will be new. In either case, we hope you find these suggestions helpful.

1. COMMUNICATE WITH YOUR FELLOW PANEL MEMBERS

The Chair of the panel session is responsible for making sure the panel runs on time and according to plan. If you intend to make a formal presentation, share an electronic copy with the entire panel ahead of time.

2. MANAGE YOUR PRESENTATION TIME

Panels are expected to be interactive and integrated. Please make sure that each panelist fills a clear role to meet this goal. Make sure to leave plenty of room for audience interaction.

3. SLIDE PRESENTATIONS

To determine how many individual PowerPoint slides you can reasonably present within your time slot, as a general rule, divide the number of minutes you have by two (that is, if you have 15 minutes, prepare no more than 7 or 8 slides). Your slides should be printed in a minimum of 18-20 point font, (preferably in ARIAL as it is easier to read from a distance) in order for your text to be seen from the audience.

4. SESSION FORMAT AND PURPOSE

Panels should have a coherent and well-integrated discussion around a common theme. Thus, panels should devote most or all of the time to a managed exchange among the panelists, each answering or discussing questions in common (probably using at least some prepared questions, with a moderator to keep the discussion on track). Panelists should not simply present their own research in isolation from their fellow panelists.

Panels can be run in various formats: roundtables with no formal papers, traditional presentations of competitive or work-in-progress papers tightly integrated around a specific topic, innovative presentations utilizing software or film, and professional development workshops. Whatever format your group has chosen, remember the objective is to generate a cohesive discussion among panel members, as well as between you and the audience.

5. ARRIVE EARLY AND NOTIFY SESSION CHAIR

Presenters should arrive 10 minutes BEFORE the session starts. Your prompt arrival helps ensure that the session can start on time. We suggest you give your session chair contact details where you can be reached should an emergency occur; if you are unable to attend the session, please let your session chair know as soon as possible.