4. MANAGE THE SESSION TIME
Most sessions are 75 minutes. For interactive sessions, we suggest you allow presenters only 5 minutes to briefly outline the key contribution of their paper.
It is important for interactive papers that the discussion is held immediately after each presentation. That way, we can ensure that we are fair to each author in terms of the time devoted to their paper.
The total amount of time for each paper in aggregate (presentation and comments) should be no more than about 9 minutes where there are 8 papers. It would be 10-11 minutes with 7 papers (75 minutes / 7 presentations), and so on.
Please enforce the time limits we have proposed. Presenters who go past their allotted time are taking it away from other presenters and the audience’s Q&A time.
Signal the presenter as time nears expiration, e.g., 5 minutes left, 2 minutes left, and when time expires. Inform presenters ahead of time to watch for these notifications, and that we expect them to stop when the STOP sign is held up.
If a presenter starts becoming highly defensive in response to comments they receive, please try to intervene and move the discussion to another direction. These defensive stances add little to the discussion, and reduce time available for further feedback. Invite them to continue the discussion later after the close of the session.