This page will provide some guidance regarding how the competitive sessions are organized. While many of you are already very experienced at presenting conference papers, for others, it is new. In either case, we hope that you will find these suggestions helpful.

1. READ THE OTHER PAPERS IN YOUR SESSION

Prior to the conference, your session chair should e-mail all papers in the session to you. To create the best session possible, please read all the papers ahead of time. This way, each presenter can attempt in their presentation to link their papers to the other presentations for a more cohesive and stimulating session. We also ask that you remain in the session in which you are presenting for the entire session, as a courtesy to the other speakers.

2. MANAGE YOUR PRESENTATION TIME

Most sessions are 75 minutes and have 4 papers. A good session will break down about like this:

  • 2 minutes to introduce the papers and the session theme
  • 4 x 12-minute presentations = 48 minutes
  • 4 x 3-minute Q&A following each presentation = 12 minutes
  • 3 one-minute transitions between papers
  • 10 minutes for general audience discussion following the four papers.
  • 75 minutes total.

It is important that each presenter closes by the 12-minute mark. Many session chairs will offer integrative comments at the end of all presentations, and it is important that you give the audience sufficient time to comment as well.

If you go over your time, you are unfairly taking time away from others. So, please keep to these time limits as closely as possible. The session chair will control the time for all the presenters and ask you to stop if you run over the limit. 

3. MAKE A QUALITY PRESENTATION

Your slides should be printed in a minimum of 18-20 point font, (preferably in ARIAL as it is easier to read from a distance) in order for your text to be seen from the audience.

4. OTHER SUGGESTIONS WITH RESPECT TO YOUR PRESENTATION

Presenters should arrive 10 minutes BEFORE the session starts. Your prompt arrival helps ensure that the session can start on time. We suggest you give your session chair contact details where you can be reached should an emergency occur; if you are unable to attend the session, please let your session chair know as soon as possible.